The thesis, for graduate students, or the dissertation, for doctoral students, represents the culmination of your academic program. It is a major achievement, reflecting your development as a professional in your chosen field. It provides you the opportunity to demonstrate your mastery in the discipline through the production of an original piece of research. While you will have the assistance of many others in completing this project, including faculty and fellow graduate students, the finished thesis or dissertation reflects your work, your effort, and your intellectual development. You should exercise great care in preparing your thesis or dissertation in order to produce a study of which you and 皇家华人 State University can be proud! 


Important Dates

The following are deadlines to submit final drafts (already defended) of thesis and dissertations.

  • Summer 2024 Deadline: Friday, July 12th (No Graduation ceremony after summer semester)
  • Fall 2024 Deadline: Friday, November 22nd Graduation: December 13th 
  • Spring 2025 Deadline: Friday, April 18th Graduation: Friday, May 9

All submission deadline times are 3:00 pm. Submit final drafts to the Graduate School at gradreviewer@valdosta.edu no less than 3 weeks before graduation. Early submissions are encouraged. The Graduate School reviews for format and compliance with Graduate School requirements only. Please Note: The review process may extend beyond commencement. 

Students are then required to make corrections (if any) before submitting to V-Text and ProQuest.  (VSU is required to maintain a final copy of every approved thesis and dissertation.  VSU's repository for this collection is the V-Text and ProQuest data bases.) See the "Helpful Hints" link.  

Guides and Procedures

  1. E-mail the final, defended version of the thesis or dissertation as a .pdf to gradreviewer@valdosta.edu by the published deadline.  Starting Fall 2024 all dissertation must be in APA 7th ed. Please e-mail questions separately. 
  2. Students may not graduate until the next term if the thesis or dissertations is received after the published deadline and/or all edits are not completed by the end of the semester.   
  3. Include the one signed signature page in the PDF document (the page signed by all committee members in black or blue ink or electronic signature – do not date when signing, only list the defense date at bottom of page).  Students can send the signature page seperatly when first submiting the thesis or dissertation for Grad School review, but the completed signature page with the Associate Provost's signature must be included in the final document prior to uploading to ProQuest & V:text and  prior to binding (forward the original to the graduate school for signing via email or campus mail or as a copy in DocuSign).
  4. Include your contact information (name, phone numbers, and VSU e-mail address) if we need to contact you with additional instructions.
  5. Do not make further changes to your thesis or dissertation unless directed by the Reviewer to do so.
  6. The Graduate School reviews to ensure compliance with the required format.
  7. The Graduate School’s review can take up to 3 to 4 weeks, possibly longer depending on the number of theses and dissertations received at the same time (e.g. at the deadline). Please submit well before the deadline if possible.  The review process is completed as quickly as possible based on the order received.
  8. AFTER the review, the fully signed signature page (with the Associate Provost's signature) will be emailed to the student.  Insert the fully signed signature page in the thesis or dissertation prior to uploading it to the V-text and ProQuest data bases.
  9. ProQuest and V:Text: Students are submitting to both when they go through the ProQuest steps. (printable guidelines).

 Remember: Students are not required to submit copies to be bound – this is voluntary.  Please   read below if one chooses to order bound copies: 

  • Students may order bound copies for themselves, or their friends and family. There are many commercial binding companies that can bind your thesis or dissertation. While Odum Library does not endorse a particular company, we are happy to share a couple of options.

    •   can print and bind your dissertation from a PDF file. 
    • ProQuest allows you to purchase a bound copy when you upload the PDF file or at a later date

      Printable List (PDF)

Consult advisor for program-specific requirements

  • Register for thesis or dissertation hours
  • Develop tentative proposal
  • Select committee - STOP! Committee members must have graduate faculty status - check the lists!  ()
  • Submit Thesis or Dissertation Committee Appointment form  (at least 3 semesters before graduating)
  • Prepare a draft of proposal - obtain committee approval
  • Obtain IRB or IACUC Approval/Exemption
  • For Doctoral students: Submit Dissertation Proposal Approval form 
  • Begin research and writing 
  • Apply for graduation (at least 2 semesters in advance)
  • Schedule the Defense
  • Submit Thesis or Dissertation defense notification to the Graduate School.
  • Defend the Thesis or Dissertation
  • Make suggested edits from the committee (if any)
  • Proofread final version
  • Submit final version and the signed signature page to Graduate School by published semester deadlines
  • Order regalia (hood, cap/tam, gown) for
  • Complete edits for the Graduate School (if any)
  • Submit final, approved thesis or dissertation.
  • Required - Submit a final copy of your thesis or dissertation to V-text and Proquest by following the Printable Guidelines.
  • Celebrate with family and friends at commencement!!

Click here for component (formatting) details, templates, and sample pages  

 

(Page order for a thesis or dissertation. Items with asterisks (*) are optional. )

  • Title Page
  • Copyright Page
  • Signature Page
  • Fair Use and Duplication Release Form
  • Abstract
  • Table of Contents
  • List of Figures or Illustrations
  • List of Tables
  • *Preface
  • *Acknowledgments
  • *Dedication
  • Body of Text and Nontext Elements (type 2 spaces after a period ending a sentence)
  • Endnotes/Footnotes/Text References
  • Bibliography/Reference List
  • Appendix/Appendices (if applicable)

Many forms are in PDF format. You may need to update your PDF software to view.

Dissertation Committee Information (Faculty and their Research Areas/Expertise)

Note: Please refer to Graduate Faculty Lists. Applications for full status are reviewed during fall and spring semesters only. 

COEHS Approved Faculty for Dissertation Committees

(faculty must complete an COEHS application to be approved for serving on a COEHS dissertation committee)

Helpful Hints

The items below are offered to assist students beginning their research and completing theses or dissertations. Doctoral students should also consult their program handbooks for specific forms.

Helpful Hints for Submitting a Thesis or Dissertation to the Graduate School   

Format for Thesis and Dissertations

Sample Required Pages (Title, Copyright, Signature, Fair Use, etc.)  

Graduate Writing Resources